Terms & Conditions

Event Rules & Guidelines: The following event rules and guidelines are intended to help produce an event, to ensure the safety of all participants, to meet the requirements of local government permits. GSi Events retains the right to refuse entry to anyone declaring false information on their application, not making the required payment, or otherwise failing to meet the entry requirements. In any and all circumstances GSi Events retains the right to refuse entry to any person.

PARTICIPATION

        • Each entrant must have their own ’My Details’ account to enter an event. An email address is required for all entries. All correspondence will be via email. A separate email address for each participant is preferred but not required.  If using the same email address for two or more entries, each My Details account must have a different password. 

        • To register for the Dog Jog you must be 16 years of age or older on event day. Entrants aged 0 to 15 must be entered by a parent/guardian and must be accompanied at the event by a parent/guardian. 

        • Each participant must agree to the disclaimer and these terms and conditions before participating in the event. All participants take part at their own risk and a disclaimer waiving all claims against GSi Events and any party acting on its behalf must be completed by all entrants. Registrants must be capable of completing the full distance, start line to finish line.

        • By taking part, all participants confirm that they are happy for their names and any footage or photographs taken during their participation in Dog Jog to be used to publicise any GSi Event. Participant run number bibs are specific personal identifiers and cannot be exchanged with or sold to any other person. 

        • All entry fees are non-refundable, and can not be deferred towards a future event, nor can an entry be transferred from one event to another. Entries are non-transferable. Registration closure is determined and announced when event participation reaches the established capacity or a pre-set date.

        • There is a Dog Jog podium and backdrop where participants and their dogs can pose for photographs after the event. This will be free of charge and you should bring your own camera/phone for this purpose. If you would like photographs of you on the course, please ask family or friends to take some for you.

EVENT DAY

  • Participants must follow instructions as given from all event officials including race staff, volunteers, medical personnel, security officers and city officials throughout the duration of the event.
  • All participants are expected to conduct themselves in a professional and courteous manner during their participation in the event. This means, for example, that urinating or defecating anywhere on or near the course shall be strictly prohibited except in toilet facilities. Anyone violating this rule of conduct shall be disqualified from the event and will be asked to leave the course.
  • Every participant shall be provided with an event bib number, which shall be conspicuously worn on the front during the event. The event bib number is to be worn as issued. No participant shall be permitted to participate in the event without the appropriate bib number.
  • All participants must write their name and details of any health problems or medication on the reverse of the event number, which must be worn on the front of their shirt during the run. 
  • Baby joggers, baby strollers and wheelchairs, where the course route safely allows, are permitted on the course. Participants must begin the event during the official recognized starting times and in the interest of safety should start from the back of the group.
  • All participants must acknowledge and agree that personal information (including medical information entered on their event number or collected by event medical staff during or after the Event) can be stored, used and disclosed by the GSi Events in connection with the organisation, promotion and administration of the Event and for the compilation of statistical information.

THE START

Participants shall proceed to the start line upon arrival. All participants must be positioned behind the starting line when starting.

COURSE MONITORING

  • Any participant who refuses to obey the directions of the event official, city official or course marshal, or who conducts himself/herself in an unsportsmanlike manner, or who is offensive by action or language to officials, volunteers, participants or spectators may be disqualified by the event and future participation at the discretion of event officials.
  • Any participant who has been found by a course marshal, event official or surveillance equipment to have gained an unfair advantage by intentionally shortening the route of the event (“cutting the course”) shall be immediately disqualified from the event and banned from future participation in any GSi event at the discretion of event officials.
  • Any person who participates in the event without a current official event bib number not officially assigned to him/her is subject to removal and disqualification from future GSi events. 
  • No persons are authorized to be on the course unless they are registered participants – participants aged four and under get free entry but must be registered, there is a free entry category on the event entry system for this purpose. A person will be allowed to accompany a participant if the participant is not physically/mentally able complete the course alone.

PARTICIPANT SAFETY

  • Participants are responsible for their recognition and understanding of event signage, symbols and colour relating to participant maps, facilities and direction. 
  • Medical personnel authorised by the event to do so may examine any participant who appears in distress. If in the sole opinion of authorised medical personnel it is in the best interest of the participant’s health and welfare, medical personnel can remove the participant from the event. Participants must retire at once from the event if ordered to do so by a member of the event’s official staff, official medical staff, or any governmental authority, including fire and police officers. Participants are responsible and assume liability for any and all medical expenses incurred as a result of training for and/or participation in the event, including but not limited to ambulance transport, hospital stays, physician and pharmaceutical goods and services.
  • Event officials reserve the right to delay, cancel, alter the route or suspend the event due to inclement weather in accordance with Emergency Protocol on severe emergencies and/or inclement weather. No refund will be issued in these circumstances.

PRIVACY POLICY

All customers agree to our privacy policy when they enter an event, purchase a product on the shop, sign up as racecrew, create a My Details account or sign up to our enewsletter.

AMENDMENTS / RESERVATIONS / ACKNOWLEDGEMENTS

Event officials reserve the right, to modify, supplement or waive all or part of the event rules. Participants shall be bound by any modification or supplement of the event rules published prior to the event. Failure to follow these event rules, as can be amended, will result in immediate disqualification.

EXCEPTION

Any individual requesting a waiver of any of these rules from the event shall submit a written request no less than 30 days prior to the event date specifying the nature of and reasons for the request.

MERCHANDISE RETURNS POLICY

If for any reason you are not satisfied with your merchandise you may return it within 15 days for exchange or refund providing the goods are unused and have all original tags. We are unable to accept back any goods that have been worn or laundered, unless they are faulty. Postage charged at the time of sale is non-refundable. Any return postage is covered by the customer. Please send returned goods to: GSi Events Ltd, EICA, South Platt Hill, Ratho, Edinburgh EH28 8AA. Please include a short note stating why you are returning the item. If you would like a different size please include your return address.

DISCLAIMER

In order to run in Dog Jog, runners must agree the following disclaimer:

In completing this entry I declare that I, or anyone that I am paying for, will not compete in the run unless medically fit to do so and that, in any event, we will compete at my/our own risk. I accept that the organisers will not be liable for any loss, damage, action, claim, costs or expenses which may arise in consequence of my/our participation of the event. I agree to clean up after my dog(s), to ensure my dog(s) are leashed at all times and that the leash is no longer than 6 feet. I agree that my dog(s) must be over 12 months of age, that my dog(s) vaccinations are up-to-date and that my dog(s) are licensed. I agree to participate with no more than two dogs. I agree that if my dog(s) behaviour is unruly or might prove hazardous to other participants, dogs, or spectators, may be requested to leave at the discretion of the events team. I/We understand that entry fees are non-refundable.

I also hereby give my permission to pass my/our details to my chosen charity and to use my/our name, quotes, video footage, photographic likeness for marketing and promotional purposes. I also agree to the full Terms and Conditions as displayed on the event website.